Privacy Policy

Last updated: 28 August 2026

This privacy policy explains how Jennings Admin collects, uses, and protects your personal data when you visit this website, make an enquiry, or use our services. We are committed to handling your information responsibly and in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Jennings Admin is a virtual assistant business based in Newry, Mourne and Down, UK. For the purposes of data protection law, Jennings Admin is the data controller responsible for your personal data.

If you have any questions about this policy or about how your data is handled, please contact us at [email protected].

2. What Data We Collect and Why

We only collect the personal data we need to respond to you and provide our services.

• Website enquiries. When you email us or get in touch through the website, we collect your name, email address, and the content of your message so that we can reply and help with your request.
• Website analytics. We use Umami, a privacy-focused, cookieless analytics tool, to understand in aggregate how the website is used (for example, which pages are visited). Umami does not use cookies and does not collect information that personally identifies you.

3. Our Lawful Basis for Processing

Under Article 6 of the UK GDPR, we rely on the following lawful bases:

• Consent - when you choose to contact us, you are giving us your consent to use that information to respond to you. You can withdraw your consent at any time by emailing us.
• Legitimate interests - we have a legitimate interest in responding to enquiries, running and improving our website, and administering our business. We balance this against your rights and freedoms.
• Contractual necessity - where you become a client, we process your data so that we can deliver the services you have asked for.
• Legal obligation - we may process and retain certain records to comply with our legal and tax obligations.

4. Who We Share Your Data With

We do not sell your personal data. We share it only with trusted service providers who help us run our business, and only to the extent necessary. These providers act as our processors and are bound to handle your data securely and only on our instructions:

• AJ Tech Consulting Services Ltd - our technology and hosting provider, which builds and maintains this website and our supporting systems as a data processor acting on Jennings Admin's instructions.
• Zoho Mail - our email provider, used to send and receive correspondence.
• Cloudflare - provides network, security, and content-delivery services that help keep the website fast and protected.

Some of these providers may process data outside the UK. Where that happens, appropriate safeguards (such as UK-approved data transfer mechanisms) are in place to protect your information.

5. How Long We Keep Your Data

We keep your personal data only for as long as we need it:

• Enquiry correspondence is generally kept for up to 24 months after our last contact, unless you become a client.
• Records relating to clients and to our tax and accounting obligations are kept for up to 7 years, as required by law.

6. Your Rights

Under UK GDPR, you have the right to:

• access the personal data we hold about you;
• have inaccurate data corrected;
• request that your data be erased (where we are not required to keep it);
• restrict or object to how we process your data;
• request your data in a portable format; and
• withdraw your consent at any time, where processing is based on consent.

To exercise any of these rights, please email [email protected]. We will respond within one month.

7. Complaints

We hope to resolve any concern you have directly, so please contact us first. You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator:

8. Changes to This Policy

We may update this policy from time to time. The date at the top of this page shows when it was last revised.

9. Contact

If you have any questions about this privacy policy or your personal data, contact us at [email protected].